Presentation Skills: What Should You Include in Your Slides?

If you’ve decided to use slides in your presentation because you believe they will help your presentation, it’s crucial to think about what to include in your slides.

Resist the temptation to write your script out in the slides. Not only is that boring for the audience to see slides full of complete sentences, but they can read faster to themselves than you can read out loud so they will finish reading the slide before you do.

Instead, use fewer words and provide the voiceover that gives meaning to those words. Even better, use graphs, charts, spreadsheets, photos or images that will visually explain your points.

Graphs, Charts and Spreadsheets

Use graphs, charts and spreadsheets if the information they contain will help the audience understand your message.

Avoid putting up a chart or graph and saying, “I know you can’t read this.” (When I hear this, I am tempted to shout, “then why are you showing it to us?!”) Make sure it’s legible and that the colors are easy to distinguish.

And rather than just showing the whole chart or spreadsheet, highlight and zoom in on one section of it. So, first show the overview and then on the next slide, show a bigger version of an excerpt, for example, just the 2010 numbers or just the line that shows customer growth over the past three years. Having just one section on the screen makes it easier for the audience to see, read and understand what you are focusing on.

Also use your words to highlight the important points. Orient them to what they’re looking at and then focus in on what’s important. For example, say, “What you’re looking at is a graph showing 2010 sales. On the x-axis, you’ll see the months. On the y-axis, you’ll see the sales, in millions of dollars. I’d like to draw your attention to the last bar, December, where you will see that sales are double any of the previous months.”

Use Photos or Images

You can also use high-quality photos or images in your slides to communicate a point.

Make sure they are clear, easy to understand and relevant. Use high-quality stock photos or take some photos of your own.

For example, if you are introducing your department and office location to clients who have never seen it, use your camera phone to take some photos of your office and co-workers and include them on the slides. If you’re presenting outside the country, include a map of your location so the audience can see where you are in relation to a city or landmark they are familiar with. Photos and images used in these ways can help you bridge the gap between you and your audience.

Use As Many Slides As You Need

I know that some companies have rules about how many slides people should have in their presentations. And I realize these rules are in place because the CEO doesn’t want everyone presenting to him or her with 300 slides that are going to take three hours to deliver.

However, I think these slide limits are arbitrary. I could give a one-hour presentation without slides (in fact, I would prefer it). I could also give a one-hour presentation using 20 slides, and I could give a one-hour presentation using 150 slides.

Content and time limit should be more important than the number of slides. Use as many slides as you need.

It shouldn’t matter how many slides you have, provided that the slides enhance your presentation and help you clearly communicate your message within the time limit.

How to Create Right Designs For Presentation Folders

Before answering the above said question, it would be better to have an understanding what really are presentation folders. One of the most commonly used stationery items throughout the world, they have become associated with certain specific purposes. They are an essential item for offices, businesses, conferences, meetings and seminars.

Besides their basic function of managing and handling official documents, they are used for carrying important notes for a presentation, a meeting or a conference. As they have extra pockets built right on the inside of their covers, they offer a unique opportunity to protect and handle important business papers, notes, clips, and other important documents.

Designing and printing cheap presentation folders can be a tough task. Designers have to use their creative prowess while using the latest technological tools in order to churn out the best results. They use the standard full color CMYK printing technology and other related services to improve the quality while keeping the rates at the lowest possible.

There are many ways in which presentation folders printing can be customized. From changing the color pattern to paper quality, from designs to the concept of the product, from shape of the folders to the printing quality; almost all can be modified to some extent in order to make the product more affordable and appropriate to the company’s business identity.

This type of folders makes a good impression as a gift at a seminar or a conference. At the product launch ceremony, they can be used as a good marketing strategy to make more loyal customers. They are also highly customizable and can be localized. For example, many companies offer services such as folder printing UK to make it a local product rather than an international one. In any case, their demand has been seen on the rising trend in the recent past.

How to Present on the Worst Day of Your Life

The real secret to giving a good presentation is for the presenter to be “up” and have a great deal of energy. Under the best of circumstances, this can be a challenge to do, if you’ve had a really bad day it can appear to be darn near impossible.

So what’s a presenter to do? Fran Capo is a motivational speaker / comedian who has had to face these types of situations. Ultimately it’s all mental – you’ve got to get yourself into the right frame of mind. Sounds easy doesn’t it? In reality if you don’t know how to do this, it can be quite hard.

Fran has a number of suggestions for how we can gather our wits about ourselves on the worst days of our lives and still deliver a knockout presentation:

  1. Breathe Correctly: when things start to go bad for us we screw up our breathing – we take many short breaths. Realize this and stop, take a moment to focus on your breath, and take a few deep, long breaths. This will start to calm you down.
  2. Adjust Your Attitude: How you choose to view a situation is entirely up to you. No matter how bad the day has been so far, you are in control of how the rest of it turns out. Realizing this and forcing yourself to think positively is the key to making your presentation come off perfectly.
  3. Put It In A Box: I can’t tell you how many times I’ve gotten bad news just before I was to go on and give a presentation. In order to prevent life’s little hand grenades from destroying your presentation, you need to learn to put your negative emotions in a box and slam it shut when you don’t have time to worry about them. However, be sure to open it later on and process your emotions when you have the time.

We can’t prevent life from handing us lemons before, during, or after our presentations. However, with a little care and some understanding of how we deal with bad news, the show can still go on.